Wedding Coordinator Services
Day Of Coordinator
The Day-of Coordinator is responsible for executing the timeline and event plan you have carefully created, ensuring everything runs smoothly so you can relax and enjoy your special day.
Event Setup & Vendor Management
Your coordinator oversees the setup and layout of your venue, ensuring all vendors know exactly where they need to be and when. They will coordinate the placement of:
- Tables, chairs, and linens
- Centerpieces and décor
- Floral arrangements
- Signage and special displays
- Cake and dessert tables
- Vendor setup locations
The coordinator serves as the primary point of contact for all vendors, helping to eliminate confusion and keep everything on schedule.
Floral Coordination
Your coordinator will assist with managing floral deliveries and ensuring flowers are distributed according to your plan, including:
- Bridal bouquet and bridesmaids' bouquets
- Boutonnieres and corsages
- Ceremony and reception floral arrangements
They will also help determine who is responsible for collecting and transporting flowers after the event.
Cake & Dessert Presentation
Whether you have a wedding cake, dessert station, cookie display, or specialty treats,
your coordinator will ensure everything is set up according to your vision and timeline.
Entertainment Coordination
Your coordinator works directly with your DJ or band to:
- Direct them to their setup location
- Review the event timeline
- Coordinate announcements and special moments
- Ensure all reception events happen on schedule
Ceremony Management
During the ceremony, your coordinator takes charge of organizing and directing the processional, including:
- Family Members
- Officiant
- Groom
- Groomsmen
- Bridesmaids
- Bride
They will cue participants, coordinate music timing, and ensure a smooth, stress-free ceremony.
Cocktail Hour & Guest Flow
While formal photos are being taken, your coordinator helps direct guests to the appropriate location and works closely with the caterer and venue staff to ensure everything is ready for the reception.
Reception Management
Your coordinator oversees all key reception events and keeps the timeline on track, including:
- Grand Entrance
- First Dance
- Parent Dances
- Dinner Service
- Toasts & Speeches
- Cake Cutting
- Special Traditions
- Final Dance
- Grand Exit
End-of-Night Coordination
Before the event concludes, your coordinator ensures all final details have been handled, including:
- Gifts and cards are collected and secured
- Vendor payments and gratuities are distributed (if requested)
- Personal décor and belongings are packed up
- Rental items are accounted for
- Vendor cleanup is completed
- The venue is left according to contract requirements
Relax and Enjoy Your Day
Our goal is simple: to handle the logistics, coordinate the vendors, and manage the timeline so you, your family, and your guests can focus on celebrating and creating unforgettable memories.
Day-Of Wedding Coordination with Decoration Setup
Our Day-of Coordinator with Decoration Setup service provides comprehensive event management and venue styling assistance, ensuring your wedding day is executed exactly as planned. We handle the logistics, vendor coordination, timeline management, and decorative setup so you can focus on enjoying every moment.
Event Setup & Venue Layout
Your coordinator oversees the setup and layout of your venue, ensuring all vendors know where they need to be and that every detail is in place before guests arrive.
Services include:
- Placement of table centerpieces
- Table numbers and reserved signs
- Gift and card tables
- Welcome tables and signage
- Buffet and dessert table décor
- Guest book displays
- Favor tables and specialty displays
- Coordination of linens, décor, and floral deliveries
Your coordinator serves as the primary point of contact for vendors and ensures all setup is completed according to your timeline and vision.
Floral Coordination
Your coordinator will assist with managing floral deliveries and ensuring arrangements are distributed according to your plan, including:
- Bridal bouquet and bridesmaids' bouquets
- Boutonnieres and corsages
- Ceremony and reception floral arrangements
We will also coordinate the distribution and collection of floral items throughout the event.
Cake & Dessert Setup
Whether you have a wedding cake, dessert station, cookie display, or specialty sweets, your coordinator will ensure everything is properly positioned and presented according to your specifications.
Entertainment Coordination
Your coordinator works directly with your DJ or band to:
- Direct them to their setup location
- Review the event timeline
- Coordinate announcements and formalities
- Ensure all key reception events occur on schedule
Ceremony Management
During the ceremony, your coordinator takes charge of organizing and directing the processional, including:
- Family Members
- Officiant
- Groom
- Groomsmen
- Bridesmaids
- Bride
They will coordinate timing, cue participants, and ensure a smooth and seamless ceremony.
Cocktail Hour & Guest Flow
While formal photos are being taken, your coordinator will:
- Direct guests to the appropriate locations
- Assist with transitions between events
- Coordinate with catering and venue staff
- Ensure reception preparations are complete and on schedule
Reception Management
Your coordinator oversees all key reception events and keeps the timeline running smoothly, including:
- Grand Entrance
- First Dance
- Parent Dances
- Dinner Service
- Toasts & Speeches
- Cake Cutting
- Special Traditions
- Final Dance
- Grand Exit
End-of-Night Coordination
Before the event concludes, your coordinator ensures all final details have been handled, including:
- Collection and safeguarding of gifts and cards
- Distribution of vendor payments and gratuities (if requested)
- Packing of personal décor and belongings
- Accountability for rental items
- Verification that vendor cleanup has been completed
- Final venue walkthrough
Decoration Setup Guidelines
To ensure efficient and accurate setup,
all décor items must be:
- Clearly labeled and organized in individual containers
- Fully assembled prior to delivery
- Accompanied by written instructions and/or reference photos showing your desired setup
Decoration Setup Includes:
- Placement of centerpieces
- Table numbers and signage
- Guest book displays
- Favor tables
- Dessert and buffet décor
- Welcome displays and similar tabletop décor
Decoration Setup Does Not Include:
- Assembly of décor items
- Floral design or arrangement creation
- Installation of draping or fabric treatments
- Hanging décor from ceilings, walls, beams, or structures
- Installation of lighting, chandeliers, or overhead décor
- Use of ladders or specialized rigging equipment
Relax and Enjoy Your Day
Our goal is simple: to manage the details, coordinate the vendors, and execute your vision so you, your family, and your guests can focus on celebrating and creating unforgettable memories.
Four-Week Wedding Coordination Package
Our Four-Week Wedding Coordination Package is designed for couples who have planned their wedding but want professional guidance and support during the final month leading up to their big day.
Beginning four weeks before your wedding, your coordinator becomes your primary planning partner, helping finalize details, communicate with vendors, create your timeline, and ensure every aspect of your wedding day is executed seamlessly.
Four-Week Planning & Preparation
Approximately four weeks prior to your wedding, your coordinator will schedule a detailed planning meeting to review and finalize all event logistics, including:
- Ceremony details and processional order
- Reception timeline and special events
- Venue layout and floor plans
- Vendor contact information
- Décor and setup instructions
- Transportation schedules
- Family and wedding party logistics
- Final guest count and event details
Custom Wedding Timeline Creation
Your coordinator will create a detailed wedding day timeline outlining every aspect of the event, including:
- Vendor arrival schedules
- Ceremony timing
- Cocktail hour
- Reception events
- Photography sessions
- Special dances, toasts, and traditions
- End-of-night responsibilities
This timeline will be distributed to key vendors and utilized throughout the day to ensure everything stays on schedule.
Vendor Communication & Coordination
Your coordinator will serve as the central point of contact for all vendors during the final month leading up to your wedding.
Services include:
- Confirming vendor arrival and setup times
- Reviewing event logistics with vendors
- Communicating timeline updates
- Ensuring all vendors understand their responsibilities
- Addressing last-minute questions and concerns
Our goal is to ensure every vendor is fully informed and working together seamlessly.
Event Setup & Venue Layout
Your coordinator oversees the setup and layout of your venue, ensuring all vendors know where they need to be and that every detail is in place before guests arrive.
Services include:
- Placement of table centerpieces
- Table numbers and reserved signs
- Gift and card tables
- Welcome tables and signage
- Buffet and dessert table décor
- Guest book displays
- Favor tables and specialty displays
- Coordination of linens, décor, and floral deliveries
Floral Coordination
Your coordinator will assist with managing floral deliveries and ensuring arrangements are distributed according to your plan, including:
- Bridal bouquet and bridesmaids' bouquets
- Boutonnieres and corsages
- Ceremony and reception floral arrangements
We will also coordinate the distribution and collection of floral items throughout the event.
Cake & Dessert Setup
Whether you have a wedding cake, dessert station, cookie display, or specialty sweets, your coordinator will ensure everything is properly positioned and presented according to your specifications.
Entertainment Coordination
Your coordinator works directly with your DJ or band to:
- Direct them to their setup location
- Review the event timeline
- Coordinate announcements and formalities
- Ensure all key reception events occur on schedule
Ceremony Management
During the ceremony, your coordinator takes charge of organizing and directing the processional, including:
- Family Members
- Officiant
- Groom
- Groomsmen
- Bridesmaids
- Bride
They will coordinate timing, cue participants, and ensure a smooth and seamless ceremony.
Cocktail Hour & Guest Flow
While formal photos are being taken, your coordinator will:
- Direct guests to the appropriate locations
- Assist with transitions between events
- Coordinate with catering and venue staff
- Ensure reception preparations are complete and on schedule
Reception Management
Your coordinator oversees all key reception events and keeps the timeline running smoothly, including:
- Grand Entrance
- First Dance
- Parent Dances
- Dinner Service
- Toasts & Speeches
- Cake Cutting
- Special Traditions
- Final Dance
- Grand Exit
End-of-Night Coordination
Before the event concludes, your coordinator ensures all final details have been handled, including:
- Collection and safeguarding of gifts and cards
- Distribution of vendor payments and gratuities (if requested)
- Packing of personal décor and belongings
- Accountability for rental items
- Verification that vendor cleanup has been completed
- Final venue walkthrough
Decoration Setup Guidelines
To ensure efficient and accurate setup, all décor items must be:
- Clearly labeled and organized in individual containers
- Fully assembled prior to delivery
- Accompanied by written instructions and/or reference photos showing your desired setup
Decoration Setup Includes:
- Placement of centerpieces
- Table numbers and signage
- Guest book displays
- Favor tables
- Dessert and buffet décor
- Welcome displays and similar tabletop décor
Decoration Setup Does Not Include:
- Assembly of décor items
- Floral design or arrangement creation
- Installation of draping or fabric treatments
- Hanging décor from ceilings, walls, beams, or structures
- Installation of lighting, chandeliers, or overhead décor
- Use of ladders or specialized rigging equipment
Relax and Enjoy Your Wedding Day
Our Four-Week Wedding Coordination Package provides peace of mind during the most important month of your wedding planning journey. From vendor communication and timeline creation to day-of execution, we handle the details so you can focus on celebrating with family and friends and creating unforgettable memories.